THE ULTIMATE GUIDE TO MULTILINGUAL ONLINE EVENTS – PART V: THE DAY OF THE EVENT
Welcome back to the fifth and final chapter of our Ultimate Guide to Multilingual Online Events!
You've navigated the intricacies of planning, coordinating, prepping, and promoting – now, it's time for the grand finale. In this chapter, we'll unravel the key strategies for managing your multilingual online event on the day of the show. From optimizing remote simultaneous interpreting to the role of online event moderators and real-time interpretation monitoring, we've got your event-day playbook ready.
Best Practices of Remote Simultaneous Interpreting
As the virtual curtains rise and your event goes live, the importance of seamless communication becomes paramount. Here, we explore best practices for Remote Simultaneous Interpreting (RSI) that ensure a harmonious multilingual experience on the day of the event:
Log-in for a sound check 45 minutes before KO: this way everyone is prepped and ready to go when that countdown reaches zero, and any issue can be sorted before the curtain is lifted on your event.
USB Wired-in Headsets for Speakers: provide speakers with USB wired-in headsets, or consider lapel mics as a non-invasive and cost-effective alternative. Good sound isn't crucial just for interpreters but also for your audience.
Interpreters Work in Pairs: a quality interpretation service requires interpreters to work in pairs, taking turn in performing this demanding cognitive task!
Using a Platform with a dedicated interpreting function: a platform with a dedicated interpreting function is essential for a multilingual event to take place – ask us which one works best for your online event!
Prep Material: equip interpreters with comprehensive prep material, including event scripts and specialized terminology, to enhance their understanding and delivery.
PRO TIP: collaborate with a Professional Event Translator agency that specializes in RSI. Their expertise in navigating the intricacies of virtual platforms ensures a flawless multilingual experience, captivating your diverse audience.
2. Make the most of your online multilingual event thanks to a Moderator
The unsung hero behind every successful online event is the moderator, the maestro who orchestrates the proceedings. Whether bilingual or not, an effective online event moderator plays a pivotal role in maintaining the event's rhythm and engaging with speakers. Here's a deeper dive into their responsibilities: engagement and pace management!
A skilled moderator knows how to engage with speakers and keep the pace of the event. From guiding Q&A sessions to seamlessly transitioning between speakers, their role is akin to conducting an orchestra.
PRO TIP: consider incorporating a seasoned event professional as a moderator. Their expertise in event flow and engagement complements the language services seamlessly, ensuring an immersive experience for your audience.
3. Monitoring Interpretation During a Live Event
Real-time interpretation monitoring is the linchpin of a successful multilingual online event. Anticipating and resolving potential issues is crucial. Here's how to ensure a hiccup-free experience: rely on a dedicated assistant, fluent in the languages being interpreted. This individual should be well-versed in troubleshooting issues such as audio disruptions, connectivity glitches, or language-specific challenges.
PRO TIP: Enlist the services of an expert in Event Translation and Interpreting for real-time issue resolution. Their experience in the event industry will allow them to anticipate and address challenges ensures a seamless event day experience for both organizers and attendees. This figure is extremely important as it takes off your hands all the nags and last-minute issues, freeing you up to fully focus on the delivery of the event. That’s why at FSL Language Solutions we offer the monitoring service as part of our multilingual event package at no extra cost!
As we conclude this comprehensive guide, we hope these insights help you organise and deliver a multilingual online event that resonates with your global audience. For those eager to delve deeper or seeking personalized guidance, we invite you to get in touch for a free consultation: we can’t wait to plan the most engaging, well-crafted, and truly localized multilingual online event your audience has ever seen.